Digital evidence is at the core of modern investigations. Every interview recording and every digital file can hold the key to solving a case. Not only that, solid evidence should also be able to defend an officer’s actions in court. Agencies can’t afford to lose anything. That’s why managing and protecting that evidence is so critical.
Without a secure and organized system, agencies can be headed for disaster with misplaced files, lost evidence, or even data breaches. Digital vaults can help avoid those risks. These are secure cloud-based systems designed to store, manage, and protect digital evidence throughout its entire lifecycle. When set up correctly, a digital vault can help agencies simplify evidence handling. It’s about strengthening the chain of custody and maintaining compliance.
Don’t Risk Losing Interview Evidence
Losing the data of a recorded interview isn’t just inconvenient—it can derail an entire case. Unfortunately, relying on outdated methods such as DVDs, thumb drives, or standalone servers leaves agencies vulnerable. There’s the chance of someone accidentally hitting delete, along with hardware failures. You also have to be on guard for unauthorized access.
Digital vaults help address these problems by providing storage that keeps all interview evidence secure and accessible only to authorized individuals. Files are encrypted too, which means no one can tamper with them or duplicate the recordings without approval. There’s a complete audit trail that automatically documents whenever someone accesses the files or makes updates to them.
What’s more, digital vaults help streamline workflows. Detectives, prosecutors, and other authorized users can collaborate seamlessly online. They’re able to securely request access or share specific sections without ever leaving the protected system. It’s a great way to improve efficiency. All the while, you’re maintaining data integrity.
How Does Cloud Storage Work?
Cloud-based storage systems revolutionize the way agencies manage evidence. Instead of keeping recordings on-site, a digital vault lets you store encrypted copies across multiple secure data centers. This is referred to as redundancy. Even if one server or location fails, your data will still be safe and accessible.
Another benefit of cloud storage is scalability. As agencies collect more recordings, they shouldn’t have to worry about running out of space or maintaining physical servers. The cloud grows with your needs. This lets you keep IT overhead low.
Plus, cloud-based vaults make it easier to integrate additional technologies, such as AI-powered redaction tools. There’s also the option to utilize digital evidence management systems (DEMS). This ensures that every file can be securely stored, analyzed, and prepared for the court in one cohesive system.
Team Up with iRecord for a Comprehensive Solution
At iRecord, we understand that secure storage is only one part of effective digital evidence management. That’s why we deliver fully integrated solutions that consider your interview room in connection to your easy-to-use software. From capturing high-quality interview footage to encrypting and archiving those files in a secure digital vault, we help agencies protect the integrity of their evidence at every stage.
We also have partnerships with trusted technology leaders to give clients the most advanced, compliant, and user-friendly tools available. Our digital vault systems make it easy to track the chain of custody and share evidence securely.
Whether you’re upgrading your recording systems or ready to move your evidence storage to the cloud, our experts can guide you every step of the way. Contact us today to learn more about partnering with iRecord for a secure, end-to-end solution built for the way you work!